The time is now seven o'clock the regularly scheduled meeting of the blade city
council where there are one hundred state street below it was constant in the city
hall front and today is Monday April twentieth twenty fifteen Can I call roller
coaster Council President thank you please rise for the Pledge of Allegiance. I
quite believe it is of the States of America and to the republic for which it
stands while they. Indivisible with liberty and justice for all.
Item three is special orders of the day and announcements before we get tighter or
three day we have
a very special announcement on Friday the boy City Council met in
a special meeting to approve the point city manager and our next city manager is
here with us this evening we have appointed Laurie Chris Luther who is currently
the county administrator in Peoria County Illinois and will be joining us as our
next city manager this June first we are very pleased to have Lori as everybody
knows this was the result of a national search process with
a professional recruiting firm extensive interviews community participation both at
the front end of the process and meeting our three finalists and all of those
indications as well as the council's interview. To the obvious choice to lead the
way forward we're so glad that Lori accepted our offer and we're so glad to have
her and her family here tonight to introduce her to the community so Lori if you
want to come to the podium in introduce your family we're so glad to have you thank
you it is such an honor to be here and I'm so incredibly excited about this
opportunity city manager Lloyd. My entire family with me this evening my
husband Chris and our youngest are two year old clover.
Holly and hurt it. And so. It's very exciting for them
to join up this weekend but thank you for having all of us were very excited to
come and getting case with the community and thank you again I appreciate it and.
She won't be coming to me. Because they know that
thank
. You. And now I don't think.
It's a proclamation declaring April twenty fourth twenty fifth as
a stand against racism day in the city of
a white face President James thank you Mr President. City of Blois professional
proclamation whereas racism and discrimination hurt everyone and have
a profound effect upon children adults communities and institutions and whereas
racism can be to can take many different forms including discrimination personal
attacks by Alliance written or verbal threats or insults damage to process property
graffiti or inequity of treatment to individuals of race color creed ethnicity by
institutions and whereas the city avoid recognizes that all of it with dignity
respect and. Where stand against racism day is
a nationally recognized initiative with
a purpose of encouraging communities to raise awareness that racism still exists
while offering to be part of the solution to end racism and other forms of
discrimination and whereas racism acts of hate violence and disparity in our
institutions based on race religion ethnic heritage gender gender orientation or
disability not only affect the victim but in fact our entire community and nation
and whereas the city of Beloit supports the mission of the Y.W.C.A.
To eliminate racism in our nation state and community. For the city council
president of the city of Beloit does hereby declare Friday April twenty fourth
twenty fifteen
a stand against racism day in the city of Bill Lloyd and calls upon also Boyd
citizens to provide support celebrating diversity and promoting racial justice in
the black community dated this twentieth day of April twenty fifteen mark sprites
are president.
That's the promise I guess. Although.
It was say yes on behalf of the Y.W.C.A.
And especially our executive director Angela Moore who could not be here tonight B.
She had
a prior meeting I really think you it's there and city council. For
. For making this proclamation for recognizing April twenty fourth the stand
against racism the mission of the Y.W.C.A.
Is to eliminate racism and empower women and that's what we do with all of our
effective and programs we ask you to join us April twenty fourth Friday at two PM
in our backyard. To stand with us in
a circle and pledge. To make
a pledge against racism I have played cards for each of you and if you would like
to take them thank you I also have stickers for each of you thank you very
much or you could have your own stand against racism and send us
a picture of what that looked like and how how it worked we would really appreciate
it so thank you for supporting the Y.W.C.A.
Wright County and for your partnership and improve of all of our citizens where we
work play worship and learn together thank you very much thank you.
And Item three B.
. A proclamation declaring April twenty fourth two thousand and fifteen as
a Arbor Day base president means and Mr Boise. Thank you Mr President.
For the ably Wisconsin official park proclamation well as an eight hundred seventy
two J. Sterling Morton proposed to the Nebraska Board of Agriculture that
a special day be set aside for the planting of trees and was this holiday called
Arbor Day was first observed with planting of trees in Nebraska and whereas Arbor
Day is now observed throughout the nation in the world and where the trees can
reduce the erosion of our precious topsoil by wind in water cut heating cooling
costs moderate the temperature clean the air produce oxygen and provide habitat for
wildlife. And whereas the trees are renewable resource giving us paper wood for our
homes fuel for our fires and countless other wood products and whereas trees in our
city increased property values enhanced the economic vitality of our business areas
and beautifier community whereas Boyd has been recognized as
a Tree City USA by the National Arbor and desires to continuous tree planting ways
now therefore the city council president of the city of blight does here by declare
April twenty fourth twenty fifteen as Arbor Day in the city of Beloit and urges all
citizens to support their efforts to protect our trees in woodlands and to support
our city's urban forestry program and be it further proclaim that all polite
citizens are encouraged to plant trees to brighten the community and promote the
well being of present and future generations David this twentieth day of April
twenty fifteen mark sprites are president believe City Council.
And in celebration of Arbor Day this year on Friday this Friday April twenty fourth
attorney I'm at the coming home school at nine ten Time Line Road and bullet we're
going to have Arbor Day Our annual Arbor Day celebration and it'll be
a wonderful program as it has been in recent years that I've seen myself involved
the students at the school there's music there with very inspirational remarks city
manager are finished and it will be our master of ceremonies once again as he has
been in recent years so I would certainly invite all the counselors to consider
coming up possible and invite everyone in the community to attend Also if possible
. There
is One final item that we need to address
a very bittersweet moment. Mr President would you please join me.
But hardly seems possible that. Marcus has only been on the council since eleven
but because he's had such an impact and been everywhere and done everything. And it
really we're not going to be missing you so much is watching you do things in
a different venue. I'd like to hand you your your plaque this seems like too little
of a. You know
a gift for everything that you've done for us it does stay here the commissions
that you've been
a part of and the roles that you played in the council between twenty eleven and
people twenty fifteen please take this is. Very small and meet your you
know gesture of our immense gratitude for your contribution Thank you.
Thank you so much for for this plaque and for that recognition then I'll take this
moment to just make
a couple of remarks says this is my last on the black city council and I certainly
this past four years being on the council to serve as vice president and as
president of the Council for the past year has been a true honor and
a privilege and one of the highlights I Life is an opportunity to serve this
community and to be
a part of such significant decisions and really none bigger than the decision that
we just announced and who are next to the man. And it's been
a tremendous privilege to serve with this council and with the council members that
are no longer on this council that I've had
a chance to serve with and truly I would not have have left this council at this
time for any other reason than to represent Boyd in Madison in the state assembly
which. It's something that I felt the need to commit my full attention to from here
forward which is why I didn't run again for the council and so it's also
a privilege to represent Boyd in Madison and and I would love to be able to
both but these past couple of months I've certainly had my hands full and been glad
to be able to see out the commitment that I started to but white and now to
continue with with this next chapter knowing that Boyd is in great hands that we've
a great person elected to take my spot on the council
a great great group of SAB and a great new city manager great staff and
a great community behind this city and I look forward to watching where boy goes in
the future and doing everything I can at the state but those efforts so thanks to
everybody for the privilege an opportunity to serve.
I don't force public hearings we have them this evening that brings us to Item five
which is Citizens participation we've reached the point in the meeting for members
of the public to speak to the council about issues that are coming before us when
they come of course in the future. To any request this evening unless the item you
are speaking about is already an agenda but we may act on
a request to future meeting or we may refer speaker to staff for assistance we ask
that you hold your comments to three minutes or less and avoid making personal
attacks I don't have any sheets of anyone wishing to speak so if anyone else who
did not sign up wishes to protest the podium at this time. Second call for anyone
wishing to speak during citizen's participation please approach the podium. And
third and final call for anyone wishing to speak tonight during citizen's
participation. Seeing I will close
a distance participation and Item six degenerate all items listed under the consent
agenda are considered teen and will be enacted by one motion there will be no
separate discussion of these items and once the council member Sara class it will
be removed from the general order of business and considered at this point on the
agenda is there any counter wishing to consent agenda let's seeing none they
can send to Gen It consists of itis six A through L.
Is their motion to approve. The move by looky second by Hendrix all in favor say
aye aye or post that is approved seven to zero. Item seven
is ordinances we have known this item eight is appointments which we do have.
Spirits or do elected president of the blight city council subject confirmation by
the White City Council could I appoint the following citizen members to the
vacancies and terms indicated as follows set appointments made pursuant to
nominations made in approved by the appointment of your committee at the regular
meeting held April thirteenth twenty fifteen to the community development of.
Francesca Ellison twenty six seventy two sunshine Elaine replacing Gail Johnson for
a term ending December thirty first twenty eight teen to the perfectly conservation
Advisory Commission Anthony T.
Stewart fourteen seventeen hope replacing casting guy swapped it for
a term ending September thirtieth twenty fifteen and Carl Lange twenty fifteen
shared with Dr Southwest replacing Roger Christiansen for term ending September
thirtieth twenty fifteen to the playing commission incumbent Bill Memphis incumbent
Chandler Starr and tender offer terms and April thirtieth twenty eight thousand and
a place and find the commission incumbent my Jacobsen to
a term ending April thirtieth twenty twenty their motion to approve these
appointments move by Haynes second by King Kate any discussion on favor say aye.
Or post these are proof seven to zero and I would like to announce the following
vacancies and encourage any resident who is not already serving on the committee to
consider applying for one of the as
a great way to serve the community and get involved issues that might interest you
on the alcohol beverage license control committee we have one vacancy for
a resident the appointment review committee has one vacancy for president the Board
of Appeals three vacancies for residence but ethics has one vacancy for former city
councillor and three vacancies for residence the Board of Review one vacancy for
a resident and two alternate bacon seats for residence the Equal Opportunities
Commission one vacancy for resident they misspoke golf committee one vacancy for
resident percolation and conservation Advisory Commission has one taken see for you
five presented it and the traffic review committee has two vacancies for residents
. And that brings us to Item nine counts so
activities end upcoming events cancer leukemia. In lieu of the events I just
want to say one thing I want to thank you Mark for four years of wonderful service
to the city of Detroit and wish you well in the future we've all benefited from you
know the council your leadership thank you again.
Thank you I too would like to thank you Mike for your service to the city council
and wish you well in your continued efforts to fight for the resources that Billy
needs so all I wanted to express that and certainly want to extend
a heartfelt welcome to Lori Curtis Luther and her family are thrilled that they're
here and excited to be working with her so. To have all the kids here but it was
wonderful to meet them so thank you to her and her husband for making that happen
so we could meet their beautiful family I did want to announce that this Friday at
eight am at Community Action there were actually be
a construction training program orientation this is the training program that we
started late last fall and it's a wonderful opportunity it's
a free training intensive for two months and at the end of the training the
Community Action staff will actually assist you in securing work in the
construction field with contractors and construction work being jobs so
I wanted to underscore that all that's required is
a GED or high school diploma and a driver's license Sol This is
a wonderful opportunity please spread the word I have information about it. And you
can certainly contact community action if you know someone who might be interested
in this program thank you.
When someone leaves we usually say Hurry back. Becoming back home but
when you leave your new job we hope you stay there
a long time very successful career with the legislature will be watching you very
carefully. Congratulations because.
Cancer Hendricks actually have both of those things on my list. And welcome to Lori
and her family that's all I had for this evening. Cancer Kelly
well. Everything already well this year why are we
going to see
a lot and I did attend something that nobody's mentioned yet the
rise and shine of that. Mission lives I would guess it is but they.
Had to say something I mean said it was
a wonderful event and people got together and purchased
a camera and all the accessories from Mike Purcell probably has given so much with
this picture. And it was wonderful that he was movie had to see how moved it was
so that's it. Face president James
thank you Mr President and truly thank you because your contributions for the last
four years have been have been stunning and I'm truly grateful for your.
Camaraderie for your counsel for your efforts and. You know
I'm looking forward to seeing the. You know from here on out and.
But where I will miss your presence here and.
I hope but I hope for the best for you and well and.
We did have this monumental task in replacing. Not really replacing Larry but for
someone who could carry on his work. I believe that this council deserves
a tremendous round of of of gratitude from the community and from
myself for the professionalism that they brought to the search.
And I do welcome LAURIE I think that she's head and shoulders that going to the
finest candidate and I believe that she'll do honor to this city so thank you.
Well thanks to all my colleagues for this kind of. I truly will miss serving with
all of you as well and it's really been been enjoying
a pleasure. I don't intend it is city managers presentation we have item eleven
this reports from boys and city officers eleven
a. Grant application to the Wisconsin Department of
Natural Resources to
a system funding the ironworks pedestrian bridge over the Rock River and trailhead
project within the Light City Center Mr Boyce. In cooperation with the Hendricks
commercial properties the city is interested in developing
a pedestrian bridge over the Rock River which will incorporate
a trailhead at the iron works in the Boyd City Center the project cost is over one
million dollars and grant funding will make the project feasible the city would be
the project sponsor with local matching funds provided by the Hendrix commercial
development company. The project will enhance quality of life employed by providing
kind of to be between the east and west side of the Rock River in the city center
it is recommended that the Council approve the resolution authorizing the city
manager to apply for the Wisconsin D.N.R.
Grant no budget impact would go since the local share the project has to be
provided by the hundred hours probably still. Are there any
questions it counts or deforest. Think you have lots of questions.
First of all Mr Bryson Do you know what the clearance will be of this pedestrian
bridge. That you're in the water and I answered Yes Offhand I don't I know it's
higher than the the high level flood elevations so it would certainly meet all
applicable standards the that the N.R.A.
Has said some preliminary conversations with. The veteran company in particular who
has been engaged by the company so. Exactly what the elevations I don't know I know
they would comply with all the ethical standards controlled by elevating about
flight elevations OK and who are responsible for the main That's. The discussion
the discussions today do provide for an agreement to eventually be. Adopted between
the city and under its company the maintenance is proposed to be
a city maintained project there has been discussion of
a. Of an escrow account that would help assist with that in the detail that are yet
to be finalized with that agreement. I guess as of discomfort with boarding for
this and I don't really know what that means financially for the city the
maintenance of that and. I'm having trouble understanding the public benefit. In
Cross away when the West Grand Avenue you know bridge is so close I mean how does
it help connectivity. It actually diverts
people from downtown we want people to get downtown from the bypass. Well that
accommodates flow throughout the downtown of course and. There's proposals for
various improvements in the Iron Works development that's underway I think the
Y.M.C.A.
Very likely will end up there and it will be an important trailhead for access to
that and it will be more direct from the east side to the west of course as reverse
traffic. Dated by it also. I think it'll be
a beautiful facility from some of the preliminary diagrams that have been shown to
us and. Of course maintenance is not an intern consequential item so the city.
At
a point in time would need to the hope is of course the grant would be approved and
that point of the city would have to accept the grant and we would anticipate that
the all the agreements between Hendricks and the city would come. This is the
layout of of the project maintenance costs and whatever provisions the escrow
providing to cover those and other question I had on because the city is using is
applying for the stand on a grant on the Hundred So does this
a facts I mean is there a sense in the D.N.R.
That city should only ask for so much money and are using a. Sizable chunk of D.N.R.
Grant funds to go after this pedestrian bridge and we could go after something else
no I think all the indications we received is they when they rank these projects.
Basically bring a project compare to other projects not the original get
a limited amount or anything that nature so we and we got the board for the college
related. Riverwalk project we didn't get the application we made on walk Avenue but
we received no indication that it had to do with having to. Two submittals in the
packet it was simply
a rating process of all the projects in the BEEN is what has been indicated to us
so you don't have
a sense that I wanted this grant which affects the likelihood that we would be able
to pursue other grants from the D.N.R.
You don't think that they consider that they've already granted
a word to the community before we met received any indication to that effect. OK
And there is there is no kind of community caps in terms of how much T N R gram
funds can be distributed per municipality and the very things that nothing rates
that particular criteria and anything we've seen OK Thank you those are all my
questions. Cancer Kinkaid. As
a recreational cycler I have been looking forward to the opening of the bridge. Now
will it be connecting to a public street and. Of course
a bike path on the other side. Of course that connects directly to the existing
river walk up half way to the west side it'll provide for is meant to traverse
through the iron works onto our our street and pay off the slums further to the
west the easement. Works for grant the city the easement.
Easement or whatever. I'm sure would be at least twelve step and designed yet no
it's not as if. We don't we haven't seen what the easement. Entails at
this point the terms of rights of
a excess maintenance. Would do the maintenance maintenance on it.
If it's I guess the detail of it I've. Seen. Whether it's something that we
public already on the proposal there or not I'm not certain about. It well.
Respected clearance I'm sure that it will not only will handle all the flood water
but will probably be high enough for all. Ships to pass through as well.
Good I'm glad for that assurance Thank you. Vice President
Hans Yes I think that one of the things I noticed at peak times that the Grand
Avenue Bridge the. Walks on it or are filled with with traffic people you know
having to go into the street get one another I think. I'm noticing too is that
one of the reasons why they would like to connect ironworks with ironwork Soto is
because people who are visiting ironworks businesses who are saying to the hotel
tend. To walk down over the other bridge I'm thinking that
typically truck to pedestrian bridge would be an enhancement to the city and I
believe that it will help pedestrians and bikers get around more easily at peak
time so I think that if the details can be hammered out I think this is
a worthwhile project. City Mr President to clarify that I have seen the
plans and there will be a mini wide bike pedestrian path that will be in
a dedicated easement that will run through the Spine road through the middle of the
works campus and that will connect to the new bridge which of course connects to
the east river side trail system and on the west side it will take you all the way
through to Third Street and then you'll have to loop around to go up St Lawrence to
at the fifth street bike path but that's an easy connection on the west side so
part of the public purpose for the bridge is to provide
a direct connection for bicyclist and pedestrians going from the east to the west
side of the river without having to use the public streets so that's our primary
interest the company's interest of course is to connect the hotel to the entire
works campus so that a lot of the trade
a lot of the business of the hotel will support those businesses that are in the
Iron Works and vice versa so I think we only have
a joint interest here in building the project both the public and
a private purpose that will serve. Counselor looking.
Beautiful and striking
a minute don't tumble right further growth and it's just I'm just excited to start
the growth and if we're through with questions oh make the proposal for. The
resolution we have more questions we can certainly get
a motion on the table. Is their second thirty second thereby hence and will
continue to cancer Kinkaid. Just
a question of clarification so the street at. The ironworks would be
a private street maintained by. Hendricks is that correct will be
OK Yes that's. Right. OK yes five.
Zero zero. Zero zero. Zero.
Will say. So but there will be access of course for emergency responders to
you set their own of course. But we had anticipated
any. Ethic would be
a parking lot connecting to the bike path crossing it or. Look parking
What specifically related to their course all the parking facilities. Not having
seen the plans I'm sorry to ask some people questions as they are. On their side of
the easy walking axis like were mentioned you know thank you. But the sort of
forced. So Mr poison based on the one drawing we've been provided on is there
there's not and here acts it from the parking lot onto that Spine road to not worry
about cars coming out or going into that parking. I don't see one indicated. That's
right to be amusement that would be off the road for four bikes will be. Shared
with traffic is what all the discussion is but I don't see are in easement can be
off the road because there's nothing off the road besides a building in
a parking lot so it have to go down the road it looks like to me I just want to
make sure that if part of the point of this is to help biker. Get from each side
west side or vice versa that they're not having to go to battle with cars we don't
have to do that on Grand Avenue. But you know certainly don't have the option to
take your preferred route but I think my understanding is it'll be
a very nice accommodation for by school and pedestrians to the west.
It will be
a dedicated to separate state but it is in the Spine road pardon me it has been
a spine rotation all the way to get through so I will go through I as part of
a spiral that it will be
a dedicated specialty gas training biters. I guess
I'll just make my comment that I am uncomfortable supporting the US when I'm not
clear who's going to be responsible for maintenance that makes me very
uncomfortable and I'm not convinced of the overwhelming benefit to apply for
a million dollar grant for this song Thank You. I have to question in
terms of the clearance do we know would this be possible under
a bike or Kayak or would it be lower to the water than that it certainly would be
it would be similar to other bridges.
And what is the. What is the timeline on the screen to pick
a show process. The definite is coming up pretty soon. And then at once it's
submitted I believe it'll be on
a similar script last year with our big hill parks project and it seemed that it
was thought to be in the fall that they were going out there seem like there are
some delays that might occur again that's commonly happens but later this year we
would know it's my understanding is the council committed to going ahead and having
this built if we approve the grant application today to get the grant to work where
we have another bite at the apple in terms of making sure I mean it's pieces taken
care of yes certainly the Grand it wouldn't even be accepted by the council will be
applied for and but the actual improvement of the bike facility would be
a public improvement so the. Council certainly have an approval of that plan at
such time all that is worked out in fine detail. And also be an agreement between
Hendricks and the city that would be
a new agreement to have council action on cancer kid I'm sorry.
But I so we would we would build the bike path on the. On the private
street or at Hendrix would build. The proposal now is for. The city
to be the lead agency pursuant to the grantor arrangements and the detail of
exactly who would be the contracting agency would all be defined in the city and
understood element. Well that's not absolutely determined my question is is
it's on the west side of the street the side of the river there's the private
street would be built on private land. That's what exists on private land and I
just wanted to be clear that that part of the bike path will be built. Entity the
street is that
a correct assumption it will certainly be funded by all the discussion about to be
all all local funding would be provided by the company and I it's my impression
that that would be the case the bridge I'm
a little less clear on how they will contract for that day when you got but two
different things here the resolution this evening is simply to apply for
a grant to cover half for the pedestrian bike that Aster in bridge across the river
on the Spine road which had Ricks commercial properties is already building there
will be satisfied at least ten feet wide of
a bike that Astra and pap that will be built as the Spine road is completed and
will be maintained by Hendrick commercial properties along with the road all the
other properties on their campus thank you welcome.
Vice President Haynes. I think I think it so come forward to that and what I really
meant was interested in saying is that really this is comes down to application for
the grant we're going to have another crack at this if if we're terribly worried
about it the devil will be in the details I think we should leave. And get our name
in the ring to go ahead and you know get this grant if it all possible.
There is a motion
a second is there any further discussion. Saying not all in favor say aye and
post. This is approved six to one. Eleven
B. . Resolution approving second mace extension agreement and
a day end one hundred East Grand Avenue the late Wisconsin.
Attorney Greer. Council is aware fat wallet currently leases some space in eight at
eighty and one hundred East grant from the city of Beloit they have asked for an
extension of their lease for an additional three years it's actually
a one year extension with two additional options for other years as you know that
well it came to the city after Illinois passed the on line tax budget and
a very good tenant for the city as a council is also where the city is
a negotiation with hundreds of commercial properties to sell those buildings and
this will provide fat wallet
a level of. In that moving forward so some of the highlights of the leases that
again it's extending for one year with two additional one year terms the least rate
is at five dollars and five point zero six five per square foot. And that will
escalate three percent each year. As with that wall is responsible for paying all
the utilities and for the vacant part of the property there's
a rant credit or there's utility credit. Which is not just over nine hundred
dollars with this second lease extension we've also addressed the issue of the real
estate X. Real estate taxes previously there was about three hundred dollars
a month payment and that's been in the fifty dollars per month it more reflects
accurately what those real estate taxes are for that parcel. And then there's also
some additional minor language changes that just gives that while the level of
protection should Hendrix commercial properties be interested in doing anything
with that property in the future and with that I'll take any questions if anyone
has any player any questions. Oh has their motion.
Moved by looky second by Kelly any further discussion. Saying not all in favor
sound. All Post this is
a proof seven to zero. Item eleven C.
Resolution demanding that fifteen capital budget to include
a project for the design of calming road. To the east city limits.
A transportation enhanced meant or transportation economic assistance to grant is
being applied for from the Wisconsin Department of Transportation for the design
and construction of this project plans are required for the operation the project
will consist of
a construction of Kali road to an urban could. Cross concrete cross street crime
theory and urban concrete street with on road bike lanes sidewalk along the north
side center sewer extension and put mission at the intersection and
Cali A Both trap industries and Chicago fittings need access to Cali road funds for
a complete prior year Tifton project are being used to fund. That amendment the
project will enhance body of life and void by improving the safety in this
developing area adoption of the Budget Amendment resolution as recommended. By the
any questions don't sort of forced. Thank you Mr President I just for
clarification. This is funding for the prey and. Thirty percent of the plan for
the water system is it's a ninety thousand T.
Grant that we're applying for is just an exploration we need to proceed now we're
constructing it next year and I need to proceed now with the budget amendment
because the design need to be initiated to get us to the thirty percent design
stage so that the T.
Grant application can be submitted I understand that but I'm having trouble
understanding and I am just
a lay person why does it cost. Over one hundred thousand dollars to develop
a plan that's the and that's just thirty percent of the cost of the Plan B.
Of the current year budget amendment as covering
a basically the local share that we would need to expend within this year so we'll
need to get thirty percent of the plans done for the grant application then we'll
need to complete the the plans to proceed then with the two thousand and sixteen
construction of the improvements so it will cover the full cost of the designing.
Supposed to be done in twenty fifty. How much how much is the total plan for the
water system at this once again it's not
a water system president yet let me let me I'm sorry we need to clarify this the
water main and Kali road is under construction now Council approved that
construction project several weeks ago what you're looking at here under funding
sources or three prior capital improvement projects that were funded with good
ten proceeds those projects have been completed are near complete and there's funds
remaining in those original budgets and what we're doing is we're transferring or
recommending you do is transfer
a total of one hundred forty two thousand dollars that are left in those various
budgets now that those projects are completed and reappropriate at in
a new expect out for the Cali road construction and ten thousand dollars of that
amount will go for in-house engineering and approximately one hundred thirty two
thousand for the consulting engineer that will design the roadway and we've got to
get to
a thirty percent design standard to have some preliminary concepts lay out six
cetera before we make the team grant application we need to get that application in
by late summer we're going to get that reviewed and approved and get the plan
Spanish rate
a bit late this winter early next spring so that's what we're asking you tonight is
simply to approve one hundred forty two thousand dollars with the sources coming
from prior capital projects that have funds remaining now that those projects have
been built. I believe. What we're asking for
I guess my question is still why does it cost this much money to develop
a plan. And injuring plan is. That amount of money for
a project of the scope. The actual price of the agreement is
under the under to negotiation so we will ensure that we do the very best job
possible to come in hopefully well with under in the budget allocation but that
is what we feel we would need to have
a certainty of completing the project and I would anticipate we won't want to see
that we will hopefully be below that by in the fiscal year so this money is going
to a consultant to develop
a plan yes these are engineering and design plans and how much is the total cost of
this plan that this is just thirty percent done no no this is all of it now this is
the total engineering cost you have to get to the thirty percent which is
a preliminary plan step in are to have the detail we need to apply for the T.
Grant That's got to be Foundation immediately in the next three or four months so
we can get the grant applications submitted one hundred forty two thousand we think
is enough to do the design work for the entire project well no more as we progress
there our estimate is that there will be sufficient for engineering and design
services for the entire project. I'm sorry I guess I'm just having
a hard time buying that it cost one hundred forty two thousand to hire. A design
plan that that seems that seems incredible to me you're kidding that's that's very
much an operating with China standard cost for all of our infrastructure projects
there's nothing unique or different here the plan costs will be somewhere in the
six seven percent range of the total project we're talking about constructing
a brand new road from scratch with the urban industrial design
standards similar to the gateway Boulevard only on offer will be four lane or not
we have got porn up in the design and there will be storm sewers installed bating
street trees there's a sidewalk pedestrian path will be on than our side to be on
a line. On a road bypass so I'll be
a complete new construction. On the I'm
a mess and what's different here. Is you put it off. And we're saying that that
car only ten thousand but the design can be done in house staff the arguments that
we make every that's made every budget cycle is that we need to retain our in-house
engineering staff because they help with the design work for the projects and we
haven't had a lot of them recently and now we have
a big one and now we're giving it ought to consultant and paying all that money our
in-house staff is is committed at this point of course this is kind of
a quickly Rick formulated plan that is needed to meet the development goals that
came came to us through the opportunity with prep and the. Other development in the
area so. It works. For the. Mr President
again this is standard policy in practice has been so in the city for decades hard
and high in work things like the Internet and street resurfacing program some of
the like street lighting projects problems that we run into with the existing
infrastructure need major maintenance or reconstruction all that design work is
done in-house we also supervise design engineers all. Infrastructure Project
build and it's modern history all had
a consulting engineer as the lead designer we don't have to begin to have on up
money or enough taxes to have. Staff of all the different disciplines there that
would be required to do
a full design on all of these projects plus all of the Grassman ship activities
that are required to manage it hard in-house engineers oversee this work and
coordinate with the consultants and with the state and I'll D.O.T.
On on most of these projects Pardon me again but this is standard practice there's
nothing here that's unusual or different from watched on with any project the
amount of money it is relatively small compared to the design costs on some of the
larger pieces of infrastructure that the city has has built over the years so I'm
not sure what's different or unique about it is there anything unusual here that
we're doing differently. I'd like. To know go ahead and bring some perspective this
and this maybe this will explain it
a little differently. One of the things that's consulting engineers going to do is
they're going to take soil samples they're going to core down they're going to
determine small composition the going to advance computer modeling of the
properties of how want to will flow through the area they will have an advanced
idea Fishel material has to be moved both in and out what come Palo how deep lead
must be compacted. And so they'll have about
a half spend when you know men amazing amount of man hours and their expertise
determine where water flows where the you know where the stress points in the
concrete how much compare compaction they're going to need what the load bearing
properties of the soil are what they're going to have to do to get to to to
a you know
a bay bay some soil that will support the roadway and and whatever it's going to
have to be utilities underneath the roadway it really. You know
technically they tell us it's you know anywhere from six seven to ten percent of
a construction cost but in
a project of this nature it will be you know many hours of computer modeling and
constantly refining their data going out on site and actually gaining you know
where the hard data on what exactly what are the concurrent conditions and what
alterations have to be made to the terrain but I hope that I hope that helps and
helpful so I have
a sense of the scope and depth of the work because obviously I didn't have
a sense of that from just the task. For. The finding is coming
from Tifton Is that correct it's worked. Perry thank you.
Are there any other questions on this item. We just write.
Is there motion. Move by Kinkaid second by Lukey and further discussion.
In favor say aye opposed this is approved seven to zero eleven
date resolution amending the two thousand and fifteen capital improvements budget
and authorizing the purchase of new equipment for the fire department chief Leggett
. Good evening city council. We better
resolution to see them in the budget to purchase to fire and we are in the process
of putting our We've put together as part of our strategic initiatives for two
thousand and fourteen and fifteen
a labor management committee to examine our fire apparatus we've had.
Quite
a bit of repairs over the last couple years. Well over one hundred thousand dollars
worth of repairs to particular engines the two that are before you this evening to
be replaced. These are critical pieces of equipment that we rely on every day from
a life safety perspective and they're currently. Sixteen years old
and eighteen years old respectively they're both at the end of their service life
in the original equipment replacement plan for these engines we designed them to be
replaced in thirteen years so one is three years beyond its useful life and the
other is five years beyond its useful life. What we're looking for the C Evening is
provable resolution to increase our funding for this year for the down payment on
two engines. That's approximately
a total. Allotment of four hundred two thousand five hundred seventy seven dollars
. The increase in the funding for this year would be two hundred forty six
thousand. Six hundred twenty seven over the request of one fifty five nine fifty
originally we had intended to use. A. Portion
of our equipment replacement fun for this and we are doing that but increasing the
allotment from that equipment replacement fund So this is no new borrowing it's
money that we have in-house in our equipment replaced with fun to to make the
purchase this year now I know that this is half the purchase for two engine so the
total purchase is going to be about four
o two. Obvious are before zero four arcs to be eight zero for doing the math in my
head on the fly sorry about that. We're.
Going up the public bed for these the sequel but we've worked with Wisconsin vendor
at this point to design the specifications for the rig both rigs and we are going
to have purchasing incentives if this particular vendor is selected in the process
that gives us discounts for ordering up to us what we will do
from this perspective is. Make the purchase of these two edges with
a down payment this year and in January and that are this year and then in January
paying off the engines in the C I P for two thousand and sixteen with an expected
livery sometime in early spring that early payment plan allows us some significant
discounts from the vendor and then also gives us the ability to promise the
purchase of a new of a third engine within
a five three year. Period. Within
a three year period and we get the same purchase price with the exception of
increase in material cost by market values off stealing increases and costly atoms
also. So it really does save us quite
a bit of money over that period of time and this will get our fleet tire compliance
with N.F.P.A. . Standards and have
a sense safe more fuel efficient. Buttery missions and we'll be ready for
protecting the citizens of the city boy that entertaining questions that you have.
I'll start with one question How sure are we that we're going to purchase the third
one within that time frame. They the third engine is also delivered in one thousand
nine hundred nine we've just put rebuilt that engine completely basically the.
Didn't was replaced transmission was replaced just recently so we're going to try
to get another eighteen months to twenty four months out of that particular engine
before we have to replace it. Truly. The pump is in some condition
the engine itself is structurally deteriorating and it will be
a good idea to replace it in the. Cancer Kinkaid.
These are these are capital costs which we force foresaw so we shouldn't be
surprised that we have to replace sixteen eighteen year old piece of equipment so
I'm assuming that we've already understood it still has some some plan of our.
Capital works planning R.C.M.P.
Planning straight strategic planning we've taken into account wherever necessary
the fact that we had these large expenditures which had to be taken care of when
the fraud that equipment where and and move on so that is that reasonable
assumption yes the from historical perspective in one nine hundred. Ninety seven.
Prior city manager Gene wouldn't get your answer finance director worked with the
fire department on a community based study where we had
a community group command in assist us with our fire apparatus in our fire stations
. We put together equipment replacement plan. Volved and equipment
replacement fund that was actually at that point time fully funded. The money
internally from department public works to purchase the engines we have now and pay
that back over time and also. Contributed from our operating
budget to that equipment replacement fund sorry there squawking in my air equipment
replacement fun. To fund these engines when economy started decline
in two thousand and seven and our costs internally are Levy freeze came in
the play with the governor McCallum we begin to have to cut away from our operating
budget to fund that program so over the last thirteen years now we have
not been able to fund that program fully and now we're funding it only when the
ambulance budget very minimal amount of about twenty five thousand dollars
a year. And even that may not be able to be sustained in the in the curve. So.
Right now that money's dried up the money that we're using here from the equipment
replacement fine is really the last dollars that we have available to us in the
replacement fund for the fire department from this point forward our person for
engines will be under capital improvements. The city would be that
our word referendum but pass
a referendum find that it's not feasible for us this community wouldn't employ
handle it and. So from
a funding perspective our options are very limited if we look at
a lease purchase type of. Type of program where we purchase
the rigs through leasing them from the company that's an operational expenditure
not c.a.p and we would have to cut our operating budget because of the levy freeze
for that particular situation so funding these programs are very limited it's
something we do have to have
a long range plan and these rigs that we're purchasing now we're hoping that will
last us at least ten years we can enter
a program where we can have these rigs turned over in a in
a ten year period with this particular vendor that we're looking at. And get
a new rig six large discounts to help us keep
a good rotation on that our rig was to put these on an eighteen month rotation over
the next several years so that we didn't get them all in one year but our repair
costs and our out of service time has exceeded our capacity be safe for our
residents and safer employees so we need to get those into. Hope that
helps. Cancer look at their modified time running the speed we
can extend the useful race of these engines. Quite
a bit I would assume and as far as repairs and maintenance did you have to send one
every time an immense cost out because every time and once close out some of these
trucks are tubes that correct not every time we send those out on critical medical
calls where it vs life support is beneficial to the survival that patient seizures
strokes heart attacks car accidents. Patients that might be very
heavy. Stratus
a breath those types of calls you know we don't typically send an engine out on
a bloody nose or
a broken leg or in the whole subject and that's done because you need the manpower
out there and then if another call comes in the truck is not there they can go to
the other cause that's correct. Happening right now in my ear. Thank
you this cancer first Thank you Chief like it would be possible at our
budget sessions for you to provide us with him in Torrey of the fleet and I kind of
where they're at with longevity just so we can start forecasting where we're going
to be out here that's actually part of our strategic plan the strategic objective
for this year. Mice committee by labor measurement Committee is putting together
that very information perfect I'd like to present to the council point OK Thank you
. Are there any other questions or is there motion to prove.
Lukey second by deforest any further discussion. In favor say aye. O.
Post this is approved. Eleven E.
Thank you very much. Declaring our position to friends in the North Sea Nelson
Stewardship Program fund. City Manager right thank you Mr President this
resolution was originally drafted by Iraq County and approved by the county board
of the county obviously makes use of this program
a lot more than we do but one of the items was included in the governor's proposed
budget this year was to eliminate the knolls Elson stored ship program or at least
put it on hold for
a number of years and not buy any more property Rock County in particular is hit us
with this program they've used it to buy open space they've used it for their land
preservation. A lot of other government entities around the state have as well and
it's another one of those programs that's had positive impact on the state setting
aside thousands of acres over the years for open space for state parks or other
leisure type services in operations not to mention environmentally mentally
sensitive sites. The county shut the resolution on. The cities if we would
consider this and support I once again we think this is really good public policy
to continue the font and the process of acquiring real estate particularly again in
environmentally sensitive areas so we wanted it submitted to council and I'd ask
you to consider approving this and communicating this to our state delegation as
well. Are there any questions. Or is there
a. Move by Kinkaid second by Kelly for side just like to add that this is also
funding our ag land preservation efforts to. Not just parks but also agricultural
land. Vice president just
a minor comment I seem to remember in my childhood when protection of.
Firemen in public lands was
a bipartisan issue evidently it's not. Is
the. Discussion. Seeing
none at all in favor say aye. Post this is approved seven to zero
that brings us to twelve. Moved by Hendricks.
Second that it. Is in favor say aye.
Post.